Admin Executive

Experience

1-3 years

No. of Openings

1

Job Responsibility

  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Manage schedules and deadlines
  • Manage office supplies stock and place orders
  • Maintain Attendance and Leave Records
  • Prepare regular reports on expenses and office budgets
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Maintain a company calendar to schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Schedule & take care of arrangements on in-house and external events
  • Handle requests, feedback, and queries quickly and professionally
  • Arrange executive travel, accommodation and dining arrangements as needed for domestic or international travels
  • Vendor Management
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
  • Oversee facilities services, maintenance activities
  • Organize and supervise other office activities (recycling, renovations, event planning etc.)
  • Ensure operations adhere to policies and regulations
  • Keep abreast with all organizational changes and business developments
  • Assist HR Department on their functions

Key Requirements

  • Proven experience in handling administration
  • In-depth understanding of office management procedures and departmental and legal policies
  • Familiarity with financial and facilities management principles
  • Proficient in MS Office and good communication skills
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities
  • A team player with leadership skills
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